BOARD OF
August 4, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, July 31, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 30, 2014, and the special minutes of July 31, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 8, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,683.20 for period ending August 29, 2014, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 607628 through 608080 for Oklahoma County in the amount of $308,054.91 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2014-026 Tort Claim
Case No. CJ-2014-3627 Quite Title
Case No. CJ-2014-3630 Petition to Vacate Tax Deed
Case No. CJ-2014-3773 Foreclosure
Case No. CV-2014-1368 Right to Re-Open
8. Receive cancelled checks as follows: (Document Received)
Check No. 1160042340 dated March 12, 2014 to FBI National Academy Associates Inc. in the amount of $450.00. Re-issue for 8-4-14 meeting date.
Check No. 111101722 dated May 21, 2014 to Mehlburger Brawley Inc. in the amount of $2,250.00. Re-issue for 8-4-14 meeting date.
End
of Consent Docket
9. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15018 Inmate Phones and Video Visitation
Assessor
10. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Assessor, and R.K. Black, Inc. Lease of the following items: MP 2553 x 2 MP 3553 & E-copy. This agreement shall begin on August 1, 2014, and end on June 30, 2015. Requisition No. 11500710 has been issued to R.K. Black Missouri, LLC, in the amount of $6,000.00 from General Fund/Assessor Regular/Leased Equipment (1001/1300/55390), and Requisition No. 11500711 has been issued to RK Black Missouri, LLC, in the amount of $2,000.00 from General Fund/Assessor Regular/Leased Equipment (1001/1300/55390), contingent upon encumbrance of funds. Requested by Leonard Sullivan Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
11. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Assessor, and R.K. Black, Inc. Lease of the following item: MPC 2503 x2. This agreement shall begin on August 1, 2014, and end on June 30, 2015. Requisition No. 11500714 has been issued to R.K. Black Missouri, LLC, in the amount of $3,300.00 from General Fund/Assessor Revalution/Leased Equipment (1001/1400/55390), and Requisition No. 11500715 has been issued to RK Black Missouri, LLC, in the amount of $2,500.00 from General Fund/Assessor Revalution/Leased Equipment (1001/1400/55390), contingent upon encumbrance of funds. Requested by Leonard Sullivan Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
12. Discussion and possible action to receive certified copy of Abstractor s Bond from Capitol Abstract & Title Company Inc., in the amount of $100,000.00, beginning on July 15, 2014, and ending July 15, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
13. Discussion
and possible action to approve participant individual directed brokerage account notice
and application and agreement to establish a directed brokerage account for the
Defined Contribution plan. This item was
approved by Retirement Board on July 28, 2014.This item is requested by
Carolynn Caudill, County Clerk and Secretary to the Retirement
Board. (Document Received)
14. Discussion
and possible action to
approve addendum to InvesTrust Service agreement
for the Oklahoma County 457 Plan. This item was approved by Retirement Board on
July 28, 2014.This item is requested by Carolynn Caudill, County Clerk and
Secretary to the Retirement Board. (Document Received)
15. Discussion
and possible action to
approve TD Ameritrade plan sponsor agreement and
the plan custodial agreement for the InvesTrust 457 plan. This item was
approved by Retirement Board on July 28, 2014.
This item is requested by Carolynn Caudill, County Clerk and Secretary
to the Retirement Board. (Document Received)
16. Discussion and possible action to approve the addendum to the InvesTrust Service Agreement for the
Oklahoma County Employees Defined Contribution System. This item was approved by Retirement Board on
July 28, 2014. This item is requested by
Carolynn Caudill, County Clerk and Secretary to the Retirement
Board. (Document Received)
Emergency Management
17. Discussion and possible action to approve the addition of Kevin Means as a new Citizen Volunteer Team Member for the Oklahoma County Office of Emergency Management. Requested by David Barnes, Director, Emergency Management and approved as to form and legality by Victoria Tindall, Assistant District Attorney. (Document Received)
Engineering
18. Discussion and possible action for approval of Resolution No. ________ Amending Resolution 215-12; a resolution adopting standards and prescribing procedures for the selection of architects, engineers (construction consultants), land service consultants, land surveyors and construction management for Oklahoma County, and development of a pre-qualified list of consultants. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Executive Session for the purpose of discussing the following:
a. Discussion pursuant to title 25 O.S. 307(B)
(4) for confidential communications with Board s Attorney to discuss litigation
styled May Dan v. Board of County Commissioners et al., BK-09-16750.
25. Action regarding confidential communications
between the Board and its attorney to
discuss litigation styled May Dan v. Board of County Commissioners et al.,
BK-09-16750.
26. Adjourn at __________ until 9:00 a.m., Wednesday, August 13, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board